Stop chasing paperwork.
Start placing candidates.
HyreDocs turns manual onboarding packs, client contracts, and online forms into a 10-minute candidate experience. Send, sign, collect — from any device, fully audited, automatically reconciled back to your ATS.
The problem
Recruitment paperwork is still stuck in 2005.
Every placement generates a packet of documents — and every step of that packet is a friction point. Multiply by volume and the impact is measurable: lost placements, compliance risk, and recruiter time that should be selling.
Documents arrive as email attachments
Candidates print, scan, re-email. Half never return. Recruiters spend hours chasing.
Compliance gaps creep in
Right-to-work, DBS, IR35 paperwork sits in inboxes and shared drives. You can't prove what was signed or when.
Placements delay by days
Contract signed Tuesday, returned Friday, filed Monday. Candidates start a week late — or not at all.
Data lives in 3 places at once
Candidate details retyped into Word templates, emailed PDFs, and your ATS. Nothing stays in sync.
How it works
One flow. From template to filed.
HyreDocs replaces the email-PDF-chasing cycle with a single, audited workflow. Built for the shape of agency recruitment: many templates, many senders, many recipients, one source of truth.
Build a template — or a form
Upload a PDF and drop fields on visually, or build an online form with the drag-and-drop builder.
Send in one click
From any candidate, contact, or placement record. Details pre-fill from Bullhorn. No retyping.
Recipient completes on mobile
Candidates sign PDFs or complete forms on their phone in minutes. Type-to-sign, upload IDs, answer questions — all in-browser.
Everything files itself
Completed PDFs and form submissions land in Bullhorn — Files tab + field write-back — with audit certificate.
Two products, one platform
Documents + Online Forms.
Pick the right tool for the job.
Sometimes you need a signed PDF that looks exactly like the source contract. Sometimes you just need the candidate's data captured cleanly. HyreDocs covers both — and both write back to the same Bullhorn record.
PDFs, signed and filed
When the document has to look exactly like the source PDF.
- Upload any PDF — drop fields visually or let AI suggest them
- Type-to-sign or draw signatures, legally binding
- Tamper-evident audit certificate on every completion
- Right-to-work, DBS, contracts, P45s, placement agreements
Use it for: onboarding packs, client contracts, signed forms.
Drag-and-drop online forms
When you just need the answers — no PDF required.
- Drag-and-drop builder with 20+ field types (name, signature, ratings, file upload)
- Multi-page forms with conditional logic and progress bars
- AI form generator — describe it, get a working form in seconds
- Per-field Bullhorn pre-fill and write-back toggles
Use it for: candidate intake, references, surveys, compliance checks.
Same Bullhorn record, either way.
Documents and Forms share the same field-mapping engine — choose to pre-fill from Bullhorn, write back on submit, or both. Completed forms land in the Files tab as PDFs; signed documents land in the Files tab as PDFs. The recruiter view stays consistent.
Impact
What changes the day you start using it.
Automated reminders and mobile-first signing handle the nudging for you.
From contract-sent to candidate-started, paperwork stops being the bottleneck.
Every completion generates a tamper-evident certificate. No spreadsheets needed.
Activate candidates faster
Cut the gap between offer and start date. Mobile-first signing means paperwork completes before the kettle boils.
Bulletproof compliance
Every signed document carries a tamper-evident audit certificate: IP, timestamp, SHA-256 hash. Always traceable.
Close contracts, not inboxes
Client contracts and candidate onboarding from the same platform. Terms of business, placement agreements — all signed-and-synced.
Data that stays in sync
No more retyping. Candidate details flow from your ATS into templates; signed data and files flow back automatically.
Built for both sides
Every document a recruitment agency sends. One platform.
Most signing tools assume you only send to candidates. HyreDocs handles both sides of the deal — same dashboard, same audit trail, same data flowing in and out of your ATS.
Onboarding packs that actually complete
- Application forms & starter packs
- Right-to-work and DBS verification
- P45s, P46s, new-starter checklists
- ID uploads that file themselves
Contract workflows without the back-and-forth
- Terms of business
- Placement agreements
- Variation letters and renewals
- Statements of work
Bullhorn-native
Built for Bullhorn agencies, not retrofitted for them.
Most e-signature tools bolt onto Bullhorn via Zapier and call it done. HyreDocs was designed around Bullhorn's data model: send from any entity, pre-fill from any field, write back to any field, attach files to the right record.
Deep field mapping
Map any template field to any Bullhorn field — including custom ones. Pull in, write back, or both.
Native file attachments
Uploaded IDs, DBS certs, and documents attach to the Bullhorn record automatically on completion.
Embedded inside Bullhorn
Recruiters see pending and signed documents directly on every candidate record. No tab-switching.
Credential-safe auth
Bullhorn passwords are validated against Bullhorn. HyreDocs never stores or sees them.
Credentials tab write-back
Map a template to a Bullhorn credential — completion creates the Credential, sets the expiry, and attaches the signed PDF.
Expiry reminders, automated
Daily scanner emails candidates 30 + 7 days before any credential expires. Recruiter is CC'd. Zero spreadsheets.
Platform
Everything you need. Nothing you don't.
PDF template editor
Drop fields on any PDF. Save once, send forever.
Form builder
Drag-and-drop online forms. No PDF needed.
AI form generator
Describe the form. Get a working draft in seconds.
Mobile-first
Candidates complete on any device. No app required.
Type-to-sign or draw
Two signature modes. Both legally binding.
Approval workflow
Optional reviewer step for contract-level docs.
Inline file uploads
Candidates upload IDs, DBS, right-to-work inline.
Audit certificates
Every signed doc has a tamper-evident certificate.
FAQ